Turning Around Negative Attitudes

Ever notice how contagious attitudes are. Good and bad attitudes will infect and affect all your employees. At one time or another, organizations develop an over-abundance of  “negative energy” or attitudes.  That said, negative employee attitudes and beliefs need to be addressed quickly. These negative attitudes can create a long term culture of failure that infects even new employees. Here are some ideas on how management can work to turn around negative attitudes.

Sometimes these negative attitudes can be linked to organizational trauma. Common examples are down-sizing, budget restraints or workload  increases. But sometimes these attitudes will evolve over time with no apparent triggering event.

A “negatively charged” organization is identified by increased complaining, employee bickering, lack of hope that things will get better, disingenuous attitudes towards customers and resentment towards leadership. Negativism is contagious. It can affect even the most positive employees.

Management Must Model Positive Behavior

If management is walking and talking in a  negative way, staff will follow. Just don’t do it. You must lead with confidence in your staff and show confidence in their abilities. Raise the bar, expect better behavior, support your staff, hold them accountable, confront them and always be clear and honest. You must set higher standards for your own work and relations with  your employees and set an example of positive behavior.

Confront Negativity

If you do not confront it, your staff will feel that you are either out of touch or incapable of leading and will not be confident in your leadership abilities. You must acknowledge the frustration and the negative feelings, nut never say that they shouldn’t have their negative feelings. Once you confront your employees’ negative feelings, seek suggestions regarding a  remedy or solution about them.

Seek and Identify The Positives In All Situations

When an employee suggest an impractical solution, we are generally quick to dismiss the idea. Instead, acknowledge it and build on it in a positive manner. Always identifying the effort while gently discussing the idea looking for a positive solution. Acknowledge the small victories and build on the momentum. Turning a negative organization into a  positive organization is a accumulation of thousands of little positive actions.

Positive Recognition is the Order of Business

Always take the time to provide positive recognition as soon as you find out about good performance. Do not couple positive strokes with  suggestions for improvement. Separate them, combining them devalues the recognition for many people.

Don’t Concentrate On Negativity

It is human nature to go along with the crowd. The general complaining and sniveling,  particularly in informal discussions do the most damage. When you are faced with negative  conversations, consider changing the subject, acknowledge the negative content and suggest that everyone look at it from the other, more positive side or ask what can be done about the situation.

In Conclusion

Most organizations to go through periods of negativity. Your managers play important roles in determining if that negativity will increase or whether the trend is going to be relatively short.  Management must understand that it is the little things that they do, day in and day out, that make the difference.

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Customer Relationship Management

Customer Relationship Management (or, CRM) refers to the methodologies and tools that help businesses manage customer relationships in an organized way.”

For your small businesses your customer relationship management will include:

  1. Processes that help identify and target your best customers.
  2. Processes that generate quality sales leads.
  3. Processes for planning and implementing your marketing campaigns with clear goals and objectives.
  4. Processes that help form individualized relationships with your customers.
  5. Processes that provide the highest level of customer service to your most profitable customers.
  6. Processes that provide your employees with the information they need to know their customers’ wants and needs.
  7. Processes to build relationships between your company and its customers.

Customer relationship management tools should include software or browser-based applications that collect and organize information about your customers.

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First impressions can never be changed.

Our business is providing you, our customer, a hole, not the drill. Think about it. When you need to drill a hole in the wall, you ONLY WANT a hole in the wall. To get a hole in the wall you have a couple choices.

A. You call a carpenter, he makes a hole in the wall and you pay him for his time, expertise and the use of his tools.

B. You go to the local home improvement store you BUY a drill, a bit, an extension cord, you drive home and run an extension cord, drill the whole and then clean up your mess, and put the tools in the garage.

C. Find a store that will sell you a hole. Isn’t that what you really wanted to buy, just a hole, right.

That is what we sell, holes.

When you just want to have your telephone calls handled, it is just like the above scenario, you are looking to buy a hole, right? You do not want to hire additional people, train them, buy additional equipment, install it, etc. Ad nauseam.

So how does this link to Customer Service?

If you want your phone answered professionally, 24 hours a day, how many people are you going to need to hire? What if you only need it answered professionally 8 hours a day? Regardless, your employees will need to have someone at the phone every minute and answer every call within just a few rings to just capture all the calls and if you are running lean on employees, can they offer customer service in the form of professionally handled call and handle all the details of each call? If a customer is put on hold or senses that their call is a nuisance to the operator, what will their perception be about the rest of your company?

Your phone, in many calls, is the first impression of your company given to the customer. That first impression can never be changed. Are you willing to risk that?

Consider a 24 hour live answering service such as ours. Our people are trained and monitored. Their sole mission is to make that phone call experience for your customer one that is positive and professional. You can have our award winning services for as little as 9 cents per hour! Did I mention we have award winning services? Did I mention the award was International and Business Connections was presented with the 2009 Award of Excellence at ATSI’s 2009 Annual Convention held in Pittsburgh, Pennsylvania for the twelfth consecutive year.

The award is presented annually by the Association of TeleServices International (ATSI), the industry’s largest trade association for providers of call center services. After six months of intensive testing, an independent panel of judges scored call-handling skills such as courtesy, response time, accuracy and overall service to their clients, the four cornerstones of success in the call center and telephone answering service industry.   Business Connections Call Center was also certified by ATSI in April for meeting or exceeding high standards in business practices, life safety, operations, including normal and emergency procedures, personnel hiring, training and ongoing evaluations.  Business Connections Manager Dirk Moeller said, “In addition to Call Center Certification, we subscribe to Agility Recovery Solutions.  In the event of a fire or natural disaster Agility Recovery Solutions, within 48 hours of an interruption, will deliver any or all of our four key elements or recovery: Power, Technology, Space and Telephone Connectivity”.

About ATSI
The Association of TeleServices International was founded in 1942 as an international trade association representing telephone answering services.  ATSI now encompasses companies across the Globe offering specialized and enhanced operator based services including: call centers, contact centers, inbound order taking, voice mail and emergency dispatch.

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